PREPARING FOR MEETINGS

Remember: Every meeting you attend is your opportunity to shine as meetings are a central part of communication and cooperation within any organization. This week, we bring you the APP steps you can take to ensure that you are on top of your game before and during meetings:

  1. Anticipate

If you receive an agenda ahead of time, take a few minutes to look it over. If you see areas where you may have an opportunity to take the lead or to provide information to others, make a mental note to use that opportunity.

  1. Prepare

Do your homework. If you plan to speak on an issue, know what you are talking about. Make notes. Plan to keep your comments positive and speak with enthusiasm. The direct, relaxed approach works best. Get quickly to your point and stay with it. Busy people have little patience with more than they want to know. However, clarity and conciseness takes preparation.

  1. Participate

Show high level energy and involvement during meetings by speaking up in these instances:

  • When you know you can clarify a point.
  • When you can supplement pertinent information or convincing statistics.
  • When you can correct an error.
  • When you wish to ask a question.
  • When you can give credit that is due.
  • When you have a good idea or an original suggestion.
  • When someone else has taken your idea and presents it as his/her own.

Become a respected participant and contributor during meetings, by using the APP Meeting Preparation Steps starting… … … Today!

BODY LANGUAGE (WHAT IS YOUR BODY SAYING?)

Remember: When we are delivering any message, only 7% of that message is our words. The rest is our tone of voice and our non-verbal body language. Your body speaks volumes. You are always sending signals to others, whether you like it or not. Body language combined with vocal tone can override or even cancel the meaning of the words you say. Make sure your mouth and your body are sending the same signal.

Here are some things to keep in mind about body language:

  • Your eyes, eyebrows, and mouth send out the signals that can make a world of difference.
  • Smiling releases a chemical in your brain that makes you feel good. It’s a great way to establish a rapport with listeners.
  • Eye contact helps you carry your message to each person in the audience. It builds trust.
  • Learn to speak with your hands. Draw lines in the air, make a point, count on your fingers, and emphasize length and width. Using it makes you seem animated, thus natural when you talk
  • Work on appearing sincere and comfortable.
  • Let your hands do what they want to do, as long as they don’t get in your pockets, fiddle with an object, or make obscene gestures to your audience.

 

Your body posture affects your emotions and how you feel determines your posture. If you are confident, happy and ready, your body will show it. Basically, learn to watch for these, and then adjust your approach… … … Today!